Overview / Responsibilities Wood is currently recruiting for a Logistics Specialist - Senior with extensive experience in the oil and gas petrochemical industry.
- Carry out all activity in accordance with Wood Supply Chain Code of Conduct, ensure all statutory and legal requirements and applicable processes and procedures are complied with and all documents are filed accurately and fully auditable.
- Responsible for supporting the objectives of the Health, Safety, Security, Environmental and Quality Policy and Information Security Management Policy by adhering to applicable Procedures and Work Instructions while fulfilling duties.
- Understands and lives Woods vision, values, and behaviours.
- Understands and works to the Wood Financial Management Framework.
- Allocation, control, issue and marshalling of materials between different work locations and supplier in accordance with project requirements and schedule/vessel sailings.
- Production of shipping documents for all materials movements.
- Timely updating procurement systems with goods receipts / manifests / shipping documentation.
- Management of Freight Forwarding and Import/Export and Customs control activities.
- Be aware of and comply with the Shipping Execution Procedures.
- Be aware of the requirements of Licensors', Clients', and Global Execution Centre (India) Secrecy Agreements.
- Become acquainted with the relevant specifications, terms, conditions, schedules, and procedures pertaining to the Project, including Shipping information developed in the relevant Proposal.
- Prepare and issue the specific Project Shipping Procedures as directed by Project Procurement Manager and / or Project Manager.
- Prepare and issue Purchase Order Attachments related to shipping requirements as required by the project.
- Ensure that lines of communication for the Project are established between the Shipping Team, Project Manager, Engineering, Procurement, Accounts and Construction as required by the project shipping scope.
- Review Computerised Tracking System to reflect the requirements for recording each stage of the shipping operation.
- In conjunction with the Project Procurement Manager / Manager-Purchasing / Sr. Manager -Procurement, negotiate with Freight Forwarders for freight rates and get reductions for the project and circulate the resultant rates to all interested parties, whenever required. Maintain register of changes in freight rates and surcharges and circulate the same, as necessary.
- If required, carry out a detailed shipping survey including route availability from port to Site, selection of import agent, meetings with Customs authorities, Transport authorities and Treasury authorities, to establish all requirements in the country of destination, and the possibility of establishing bonded areas at Site.
- For out-of-gauge loads, receive Expediting Reports from the Procurement Group and make Shipping arrangements accordingly.
- Receive and log Release Notes from the Procurement Group by means of the Procurement Group's Computerised Tracking System as required by the shipping scope of the project.
- Ensure that Suppliers' invoices and packing lists and other necessary documents are obtained to meet Shipping requirements and that these documents are checked for correctness.
- Where special ships or aircraft are required, obtain at least three quotations. Prepare Bid Summary and obtain Project Manager and Client's approval. Check the ensuing Charter Party documents and arrange for the involvement of Engineering specialist groups, the Insurance Company's surveyors and the Project Manager in meetings with selected Shipping Company to establish the safe method of loading and securing for sea shipment and to monitor the performance.
- Advise the Project Procurement Manager and Project Manager if any situation arises which could affect the shipment of materials outside the estimated delivery period.
- Issue MMT / OFS and Shipping Release as per project shipping scope and provide Procurement team with details of shipping instruction.
- Maintain and update shipping records by means of Procurement Group's Computerised Tracking System.
- Receive Bills of Lading and Freight accounts and check these both against freight rate lists and against the shipping documents to ensure that the correct rate, weights, and measurements are used.
- Prepare completed sets of documents and forward to the Import Shipping Agent to arrive before the carrying vessel, enabling prompt Customs clearance to take place. In case of airfreight ensure that these documents accompany the Airway bill and the goods. Ensure that declaration is made against the Marine Insurance Policy where Global Execution Centre (India) are responsible.
- Monitor shipping man hour expenditure on assigned project and take action to ensure budgets are met.
- Receive Discrepancy Reports and process claims against suppliers for faulty or short packing or against Shipping or Airline companies, carriers, and Insurance Company.
- Investigate all requirements in the country of destination for importation of project materials, temporary import of construction equipment and personal effects, and supply this information both at proposal and project stages to all interested parties, keeping this information updated after project award.
- Maintain and file shipping documentation for information and auditing purposes.
- Ensure all Supply Chain activities are carried out in accordance with the project execution plan / schedule and / or contracting strategy, within approved budgets and in line with project processes and procedures.
- Update the Project / Procurement Status Report (PSR) in line with project / client required on site dates and current / estimate lead and delivery times, notifying any delays to supply chain management.
- All other tasks as reasonably requested by line management.
Skills / Qualifications - Post-Graduate in any discipline (Essential)
- Post graduate Diploma in Logistics / Shipping / Foreign Trade / Import Export Management (Desirable)
- Dangerous goods by Sea / Air (not essential, role specific)
- Minimum ten (10) years of experience in project shipping requirements including Oil & Gas, Petrochemical industry.
- Varied and detailed work experience in the industry which would allow understanding of and exposure to logistics concepts and principles.
- Previous use of ERPs
- Competent in the use of Microsoft Office suite of tools
- Supply Chain principles & techniques
- Good interpersonal skills
- Logical thinker
- Methodical in the processing of work activities / actions
- Adaptability and problem-solving skills
- Coordinate activities & prioritise workload of self & others
- Work under pressure to meet deadlines
- Work independently to meet project / role objectives
- Mentor any junior colleagues within the project team or as requested by management.
Company Overview Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com
Diversity Statement We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
